SWIFT is hiring a Corporate Secretariat Administration Assistant in Brussels – apply now to join a global leader in financial messaging services!

Location : Brussel

Company Name: SWIFT

Job Type: Full-time (Hybrid)

SWIFT stands for the Society for Worldwide Interbank Financial Telecommunication. It’s a global cooperative that provides a secure network for financial institutions to send and receive information.

About the Job

You will play a key role in supporting the smooth operation of the Corporate Secretariat function. You will assist in the coordination of corporate governance processes, provide administrative support for board and committee meetings, and help ensure compliance with regulatory and internal requirements.

• Create and maintain the yearly board meeting schedule.

• Set key dates and communicate them clearly to all stakeholders.

• Keep contact and bio details of all board members up to date.

• Manage board members’ travel, hotel bookings, and expense needs.

• Plan and oversee logistics for quarterly board meetings.

• Collect proxies, file them, and organize meeting catering.

• Ensure IT support, meeting room setup, and visitor access are arranged.

• Book hotels and transport for board members as needed.

• Lead the send-out cycle for board documentation.

• Prepare agendas, minutes, papers, and presentations on time.

• Communicate deadlines and deliverables to internal and external parties.

• Coordinate the design and review of board presentation decks.

• Manage and update files on SharePoint and Boardvantage.

• File and archive documents using correct paper numbers and names.

• Onboard new board and ExCo members into the board cycle process.

Your Profile

• Proven experience in a similar administrative role, ideally in a corporate setting.

• Strong organizational skills with excellent time management.

• Skilled in filing and archiving meeting documents accurately.

• Confident communicator with strong interpersonal skills.

• Comfortable working with Board and Executive-level stakeholders.

• Able to manage confidential information with a high level of discretion.

• Proficient in Microsoft Office Suite and other business tools.

• Fluent in English, both written and spoken.

• Good command of French and/or Dutch is a strong asset.

Ons aanbod

• Be yourself — we value authenticity and inclusion.

• Make a real impact in a global, mission-driven organization.

• Take control of your career with real growth opportunities.

• Get the tools and support you need to perform at your best.

• Enjoy a competitive salary and benefits package.

If you’re looking for a dynamic role in a global organization where your skills make a real impact, we’d love to hear from you. Apply now and join SWIFT in shaping the future of financial services.

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